State Records Management Program

860 757-6513
Sara Cheeseman

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Pursuant to CGS § 11-8 and § 11-8a, the Office of the Public Records Administrator [OPRA] is responsible for designing and implementing a records management program for state agencies within the executive department of government as well as for certain quasi-public agencies.

 

Statutory duties include:

  • overseeing the life cycle of public records in both paper and electronic forms including creation, use, maintenance and disposition;
  • publishing records retention schedules;
  • keeping state government agencies informed about current records management issues and requirements through publication of manuals, policies, standards and guidelines;
  • overseeing the disposition of all public records. By statute, the Public Records Administrator and State Archivist must approve the destruction or transfer of all public records;
  • identifying and preserving state records essential for the continuity of government operations during or immediately following a disaster or emergency situation.

 

Forms

Digital Imaging Certificate of Compliance application/msword icon application/msword 132.5 KB
Microfilm Certificate of Compliance application/msword icon application/msword 116.5 KB
Microfilm Target - Public Records Certification application/msword icon application/msword 203.5 KB
Public Records Complaint (Form RC-010) application/msword icon application/msword 43.5 KB
Public Records Storage Facility Pre-Inspection Profile (Form RC-150) application/msword icon application/msword 94.5 KB
Records Disposition Authorization - State Agencies (Form RC-108) application/msword icon application/msword 95.5 KB
Records Disposition Certificate for Information Systems Records (Form RC-109) application/msword icon application/msword 62.5 KB
Records Disposition Policy Acknowledgement of Receipt (Form RC-001rev) application/pdf icon application/pdf 193.72 KB
Records Inventory List (Form RC-104) application/msword icon application/msword 97.5 KB
Records Management Liaison Officer Designation (Form RC-078) application/vnd.openxmlformats-officedocument.wordprocessingml.document icon application/vnd.openxmlformats-officedocument.wordprocessingml.document 39.31 KB
Records Retention Schedule Worksheet (Form RC-050W) application/vnd.openxmlformats-officedocument.wordprocessingml.document icon application/vnd.openxmlformats-officedocument.wordprocessingml.document 42.75 KB
Request for Removal of Public Records Personal Data Files - State Agencies (Form RC-077) application/msword icon application/msword 67.5 KB
State Archives Memorandum of Transfer application/pdf icon application/pdf 28.09 KB
State Records Center Reference Request (Form RC-200) application/msword icon application/msword 106.5 KB
State Records Center Storage List (Form RC-100) application/msword icon application/msword 1.08 MB

Guidelines and Standards

Disposition of Public Records (Public Records Policy #05) application/pdf icon application/pdf 176.85 KB
Management and Retention of E-mail and other Electronic Messages (General Letter 2009-2) application/pdf icon application/pdf 401.17 KB
Managing Records during Agency Relocation (Public Records Memorandum #100) application/pdf icon application/pdf 113.46 KB
Records Management Liaison Officer (RMLO) and Assistant RMLO - Appointment and Duties (Public Records Policy #07) application/pdf icon application/pdf 120.58 KB
Retention of Records for Agency Closures, Mergers, and Consolidations (Public Records Policy #06) application/pdf icon application/pdf 281.28 KB
Standard Paper for Permanent Records (General Letter 91-1) application/pdf icon application/pdf 105.87 KB
Standards for Microfilming Public Records (General Letter 96-2) application/pdf icon application/pdf 185.59 KB
Standards for Public Records Storage Facilities (Public Records Policy 03) application/pdf icon application/pdf 301.98 KB
Standards for the Use of Imaging Technology (General Letter 2001-1) application/pdf icon application/pdf 45.21 KB
Transfer and Storage of Records at the State Records Center (Public Records Policy #10) application/pdf icon application/pdf 150.56 KB
Transfer of Records to the State Archives (General Letter 2009-1) application/pdf icon application/pdf 223.83 KB

Publications

Frequently Asked Questions About E-mail application/pdf icon application/pdf 120.04 KB
Records Disposition Authorization - Volume of Records Measurement Guide application/pdf icon application/pdf 253.8 KB
Records Management Self-Evaluation and Compliance Guide application/pdf icon application/pdf 149.43 KB
Records Management Terms (2014) application/pdf icon application/pdf 111.38 KB
Tips for Managing Records during an Office Relocation application/pdf icon application/pdf 89.94 KB

Resources

Records Management Resources for State Agencies application/pdf icon application/pdf 72.6 KB

Statutes & Regulations

Compilation of Public Records Laws - General Statutes of Connecticut (rev. to Jan. 1, 2014) application/pdf icon application/pdf 111.8 KB

Workshops

So You've Been Voluntold to be an RMLO - November 14, 2013  icon